HP Secure Authentication Mobile App

The User Trust Bridge for Secure Access to HP Multi-Function Printers

Executive Summary

HP Secure Authentication Mobile App transforms a user’s mobile phone into a trusted authentication device for accessing HP Multi-Function Printers (MFPs). When managed by Microsoft Intune, the mobile device becomes a User Trust Bridge—linking user identity, device compliance, and printer trust into a single, policy-enforced access flow.

The solution enables passwordless, phishing-resistant print and scan workflows, enforcing Zero Trust principles directly at the printer edge.

The Challenge

Printers remain one of the least governed endpoints in enterprise environments:

  • Shared devices accessed by many users

  • Weak or inconsistent authentication methods

  • Limited enforcement of Conditional Access

  • Difficulty aligning printers with Zero Trust strategies

Organizations need a way to extend Microsoft identity and device trust controls to HP MFPs—without degrading user experience.

The Solution: Intune-Managed User Trust Bridge

HP Secure Authentication Mobile App acts as the trusted intermediary between the user and the printer:

  • The user is verified via Microsoft identity

  • The mobile phone is validated by Intune compliance

  • The printer is accessed only after trust is established

This creates a secure, modern authentication chain from user → device → printer → workflow.

    • App deployed and governed via Intune

    • Enforced device compliance (PIN, biometrics, encryption, OS version)

    • Biometric or device-bound authentication

    • Integrated with Microsoft Entra ID policies

    • User authenticates at the HP MFP using the mobile phone

    • Token-based session is established (no passwords at the device)

    • Conditional Access evaluates user, device, and context

    • Only trusted sessions can release print jobs or initiate scans

Key Capabilities

Identity-Centric Authentication

  • Passwordless print release and scan initiation

  • Phishing-resistant authentication flows

  • No shared PINs, badges, or static credentials

Intune Device Trust Enforcement

  • Requires Intune-compliant mobile device

  • Enforces biometric unlock and security posture

  • Blocks access from unmanaged or compromised devices

Zero Trust for Printers

  • Continuous validation of user and device

  • Trust is never implicit—always verified

  • Extends Zero Trust beyond PCs to MFPs

Secure Print & Scan Workflows

  • Secure print release at HP MFPs

  • Authenticated scan-to-Microsoft 365 destinations

  • User-specific access to workflows and content

Why HP Secure Authentication + Intune 

Uses devices users already trust—their phones

  • Leverages existing Microsoft security investments

  • Brings modern identity controls to legacy printer environments

  • Delivers enterprise-grade security without user friction

Security & Compliance Benefits

  • Eliminates password and badge-based printer access

  • Reduces risk of unauthorised document access

  • Supports regulatory frameworks (ISO 27001, NIST, SOC 2, Essential Eight)

  • Aligns printers with enterprise Conditional Access strategy

Operational Benefits

  • Unified identity model across PCs, mobiles, and printers

  • Reduced helpdesk calls for PIN resets and badge issues

  • Faster user authentication with familiar mobile experience

  • Consistent enforcement across all HP MFPs

Architecture Alignment
Layer Role
Identity Plane Microsoft Entra ID
User Device Plane Intune-managed mobile phone
Authentication Plane HP Secure Authentication Mobile App
Trust Broker HP Authentication Manager (HPAM)
Device Plane HP Multi-Function Printers
Workflow Plane Print & Scan workflows (M365 integrated)

Want More Information on HPSA

  • Secure print release in Zero Trust environments

  • Healthcare, government, and regulated industries

  • Hybrid and mobile-first workforces

  • Organisations standardising on Microsoft Intune and Entra

Summary

HP Secure Authentication Mobile App, managed by Microsoft Intune, establishes a User Trust Bridge that securely connects identity, device compliance, and HP MFP access. It enables organisations to treat printers as first-class Zero Trust endpoints, delivering secure, passwordless, and policy-driven print and scan workflows.