HP Authentication Platform

Identity-Centric Print and Scan Security for the Microsoft Ecosystem 

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HP Authentication Platform - What is it? 

The HP Authentication Platform unifies HP Authentication Manager (HPAM) and the HP Secure Authentication Smartphone App (HPSA) to deliver a zero-trust, identity-centric access and authorization framework for HP Multi-Function Printers (MFPs) within the Microsoft ecosystem. 

Together, these components establish a secure trust chain between: 

  • User identity 

  • User-owned mobile device 

  • HP MFP as an enterprise endpoint 

  • Microsoft 365 print and scan workflows 

The result is a modern, passwordless, phishing-resistant approach to print and scan authorization that aligns HP MFPs with Microsoft Entra–based Conditional Access, device trust, and Zero Trust architecture. 

    1. User initiates print or scan from a Microsoft 365 application 

    2. Microsoft Entra ID evaluates user and device context 

    3. Job is held securely until release 

    4. User approaches the HP MFP 

    5. HP Secure Authentication App prompts biometric authentication 

    6. App confirms:  the Correct user, Trusted mobile device and Physical presence 

    7. HPAM validates trust and issues an authorization token 

    8. HP MFP releases print or enables scan workflow 

    9. Scan destinations (OneDrive, SharePoint, Teams) are accessed securely 

    This creates a continuous trust chain from identity → device → MFP → Microsoft 365 workload. 

    • Entra ID is the Primary identity authority 

    • Conditional Access is managed through Entra for policy enforcement, print and scan 

    • Intune manages the mobile app deployment and compliance 

    • Universal Print controls cloud print orchestration 

    • Microsoft 365  manages secure document workflows 

    • Sentinel  provides security monitoring and audit 

    • Passwordless, phishing-resistant authentication 

    • Device-bound trust enforcement 

    • Zero Trust alignment for edge devices 

    • Reduced insider risk at shared MFPs 

    • Strong auditability for regulated industries 

    • Consistent user experience across locations 

    • Secure print release without PINs or badges 

    • Scan-to-OneDrive, SharePoint, or Teams with enforced identity 

    • High-security environments (government, healthcare, finance) 

    • Shared office and hot-desking scenarios 

    • Conditional Access–driven print and scan policies 

HP Authentication Manager (HPAM) 

Role: Trust Broker for HP MFP Workflows 

HP Authentication Manager operates as the authorization and trust decision engine for all HP MFP access. 

Key Capabilities 

  • Acts as a Microsoft-aligned trust broker for print and scan workflows 

  • Registers and validates HP MFPs as trusted enterprise devices 

  • Enforces policy-based access control aligned to Microsoft Entra Conditional Access 

  • Issues and validates short-lived authorization tokens for print release and scan operations 

  • Supports multiple authentication signals (mobile app, badge, smart card, passkeys) 

Microsoft Alignment 

  • Integrates with Microsoft Entra ID for identity evaluation 

  • Supports Conditional Access enforcement (user, device, location, risk) 

  • Aligns with Universal Print queues and workflows 

  • Provides telemetry suitable for Microsoft Sentinel and audit scenarios 

HP Secure Authentication Smartphone App 

Role: User Trust, Presence, and Authorization Signal 

The HP Secure Authentication Smartphone App provides the user-controlled, phishing-resistant authentication experience for HP MFP access. 

Key Capabilities 

  • Installed and managed via Microsoft Intune 

  • Enforces device-bound authentication (biometric or PIN) 

  • Confirms user presence at the MFP 

  • Delivers passwordless approval for print release and scan-to-cloud actions 

  • Prevents shared credentials, badge cloning, and unattended device misuse 

Security Characteristics 

  • Device-bound trust (no transferable secrets) 

  • Biometric enforcement at the OS level 

  • Short-lived authorization assertions 

  • No passwords entered at the MFP 

Business Value 

  • For IT and Security Teams

    Centralized policy enforcement 

    Reduced credential risk 

    Simplified compliance and auditing 

  • For End Users

    Fast, intuitive, mobile-first experience 

    No passwords or PINs at the printer 

    Consistent workflow across devices 

  • For the Enterprise

    Extends Zero Trust to physical document workflows 

    Protects sensitive data at the print and scan edge 

    Maximizes existing Microsoft and HP investments 

Positioning Statement 

The HP Authentication Platform transforms HP printers into identity-aware, Zero Trust endpoints—secured by Microsoft Entra, enforced by HP Authentication Manager, and authorized by the user’s trusted smartphone.